The board meeting provides a great chance for your company’s board to benefit from the experience as well as the perspective of Important People. If you allow them to focus on reading reports, filling out formalities, and discussing procedural issues the board will leave the meeting with less than they could have.
The most efficient board meetings are those that are productive and include concrete actions. To make your meetings as efficient as possible, follow these tips:
Before you meet, make sure you have an understanding of the calendars of your board members. Begin by using a program like Doodle to find common open dates on the calendars of your board members. Once you’ve located the most convenient time, you can reach out to those who manage their own schedules directly and ask them for a final confirmation of their availability.
Start the meeting by giving a brief overview on the key issues and inputs that are sought. This may include a recap of highlights from the pre-meeting call and the board’s agenda.
Give your committee heads and department heads time and space to present important reports and updates. This will allow the board to remain informed and current. Remember that the board might be required to revisit or discuss topics that weren’t resolved at the last meeting. It is helpful to designate one of your team to ensure that these issues are dealt with after the meeting. In the end, the board should decide on any important next steps. The decision should be clearly outlined in the minutes along with the date and timeframe for each item.
https://indexdataroom.blog/streamlining-manda-due-diligence-the-power-of-virtual-data-rooms/
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